There’s No Such Thing as “Day of” Coordination

What couples should know before hiring a Day-of Wedding Coordinator

"Day-of" Wedding Coordination is a Sham

Planning a wedding can be a daunting task, with countless details to manage and decisions to make. For couples, seeking a seamless and stress-free wedding day, the concept of "day-of" wedding coordination often arises. However, it's essential to understand that "day-of" coordination is more of a misnomer than an actual role in the wedding planning process. Let's delve into what this term truly means and how professional wedding planners and coordinators can assist you in orchestrating the perfect wedding day.

What is "Day-of" Wedding Coordination?

The term "day-of" wedding coordination can be misleading. In reality, it encompasses much more than just handling the logistics on the day of your wedding. Rather than simply showing up on the day itself, a day-of coordinator typically begins working with you about a month before your wedding day, if not sooner.

NOTE: Heatherly Event Design Coordinators here in Charlotte, NC start at least six weeks prior to your wedding date.

During this period, the coordinator familiarizes themselves with your wedding plans, finalizes details, creates a comprehensive timeline, and coordinates with vendors to ensure everything is set for a smooth execution. On the actual wedding day, they oversee the logistics, manage any issues that arise, and ensure that everything runs according to plan, allowing you to relax and enjoy your celebration. Additionally, a wedding coordinator will run your rehearsal - an absolutely essential aspect of wedding coordination.

So, as you can see, the concept of “Day of” just simply isn’t a thing. Professional Wedding Coordinators (especially those based here in Charlotte, NC where Heatherly Event Design is located) will refer to themselves more appropriately as “Month of Coordinators”, “Wedding Coordinators,” or even “Wedding Managers”.

The Benefits of Professional Wedding Coordination

1. Comprehensive Planning: A professional wedding coordinator offers assistance beyond just the wedding day itself. They help you tie up loose ends, finalize details, and ensure that everything is in place for a flawless celebration.

2. Vendor Coordination: Your coordinator acts as the point of contact for all vendors, confirming details, and ensuring everyone is on the same page regarding timing, setup, and any special requirements.

3. Timeline Management: Creating and managing a detailed timeline is crucial for keeping your wedding day on track. Your coordinator handles this aspect meticulously, ensuring that every moment unfolds seamlessly.

4. Problem Solving: Should any issues arise during the planning process or on the wedding day itself, your coordinator is there to handle them swiftly and discreetly, allowing you to enjoy a stress-free celebration.

5. Peace of Mind: Knowing that you have a seasoned professional overseeing the logistics allows you and your loved ones to focus on making memories that will last a lifetime.

Day-of Wedding Coordination in Charlotte, North Carolina

Charlotte boasts a vibrant wedding industry, with an array of talented professionals ready to assist you in bringing your dream wedding to life. When selecting a wedding coordinator in Charlotte, it's crucial to look for someone with experience, a solid reputation, and a deep understanding of your vision for the day. This person should:

• Refer to themselves as a Coordinator or Wedding Planner and offer up a package referred to as “Month of Coordination”, “Wedding Management” or “Partial Planning”

• Hold insurance and be able to present a COI to your venue

• Offer up a team rather than a one-(wo)man show (most weddings need to be run by a coordinator and the help of an assistant)

• Charge, at minimum, $1200 as this is the lower end of the going rate for a Day of Wedding Coordinator (aka a Wedding Coordinator or Manager) in Charlotte, North Carolina.

Check out our article “Why You Shouldn’t Pay Less for a Day of Coordinator”

Choosing the Right Day of Wedding Coordinator in Charlotte, North Carolina.

First and foremost, search for those offering Wedding Coordination or Wedding Management. Avoid the Day of term altogether and you’ll avoid lots of problems that come along with it. When selecting a wedding coordinator in Charlotte, it's essential to find someone who not only has the experience and expertise to execute your vision but also understands your unique style and preferences. Consider scheduling consultations with potential coordinators to discuss your needs and get a sense of their approach to wedding planning.

In Conclusion

While "day-of" wedding coordination is a misnomer, the services offered by professional wedding coordinator, planner, “wedding manager” or “Partial planning” coordinator are invaluable for ensuring a seamless and stress-free wedding day. With meticulous planning, attention to detail, and expert coordination, you can relax and enjoy every moment of your special day, knowing that you're in capable hands.

So, if you're planning your wedding in Charlotte, consider enlisting our services. We have both an Associate Coordination package (six weeks of service) and a Lead Coordination Package (8 weeks of service) both packages will allow us to bring your vision to life and ensure that your wedding day is everything you've dreamed of and more.